Outsourcing Your DPO Operational Obligations


We understand that businesses or MCSTs have resource or capability constraints, and hiring a full time Data Protection Officer may not be practical.

Let Privacy Ninja take on your organization's DPO operational obligations while you focus on what you do best, to grow the business.


Outsourced Data Protection Officer Scope Of Work

What we do for our clients

Register appointed Data Protection Officer in ACRA BizFile+ ​
DPO Filing in ACRA

Register named individual in ACRA Bizfile+

Surprise Audits

Bi-annual company review/risk assessment on business processes and audit

Data protection policies and Data Protection Management Programme (DPMP)
Data Protection Management Program

Develop data handling, retention policies and Data Protection Management Programme

Review of corporate website Privacy Policy to ensure PDPA compliance​
Privacy Policy

Review of corporate website data collection and PDPA compliant Privacy Policy

Answer Data Protection related queries​
DPO Group Email

Be part of DPO group email to answer any Data Protection related queries

Weekly emailer on latest PDPA breaches and regulations
Awareness Update

Weekly emailer on latest PDPA breaches and regulations

PDPC Corporate E-learning with assessment tracking for employees
E-Learning Training

PDPC corporate e-learning with assessment tracking for employees

Ongoing data protection support for specific business questions
DPO Support

Ongoing data protection support for specific business questions

Wait... There's More!

Leaked Passwords
Leaked Passwords Check

Check if business emails have any leaked accounts and passwords on the deep/dark web

Email Phishing Campaign

Perform a random email phishing campaign to test employees' cyber awareness

Email blacklist
24/7 Email Blacklist Monitoring

24/7 business email blacklist monitoring on SPAM / blacklist databases

24/7 Website Defacement Monitoring

24/7 monitoring of corporate website and alert management when we detect defacement

Email Spoofing Test
Email Spoofing Test

Perform an email spoofing vulnerability test on business domain

Why Trust Us?

Personal Data Protection Act
$1 Million SGD Professional Indemnity Insurance

Privacy Ninja's professional consultancy services are covered for $1 Million SGD

Our Certifications

Certified Information Privacy Manager
EXIN Information Security Management
Cyber Incident Planning & Response CIPR
Privacy and data Protection Foundation

The Personal Data Protection Commission (PDPC) sent the following email to all organizations in Singapore, informing businesses to register their Data Protection Officer via ACRA BizFile

Heavier Penalties was also mandated on 2nd Nov 2020

PDPA Amendments

Appointing a DPO is Mandatory in Singapore

All organisations, including sole proprietorships, are required to designate at least one person, a Data Protection Officer (DPO), to be responsible for ensuring that the organisation complies with the PDPA.

Organisations are also required to ensure that at least one DPO’s business contact information is made available to the public. The business contact information may be a general telephone or email address of the organisation.

The DPO may be a person whose scope of work solely relates to data protection or a person in the organisation who takes on this role as one of his multiple responsibilities.

It has been seen from past enforcement cases that Organisations that failed to appoint a Data Protection Officer have had financial penalties ranging from $5000 to $20,000.

Our Approach


Trusted by hundreds of businesses

DPO Appointment

  • A data protection and PDPA expert is officially registered with ACRA to be your DPO.
  • Our experts are certified in the PDPA’s data protection obligations and value add with cybersecurity expertise
  • The outsourced DPO contact details are published on your organisation’s website and ACRA registry

Organisations are required to designate at least one individual, known as the data protection officer (DPO), to oversee the data protection responsibilities within the organisation and ensure compliance with the PDPA.

Ongoing DPO Duties

  • Bi-annual surprise audit to ensure employees handling personal data adhere to SOPs
  • Data protection expert support for specific business questions
  • Outsourced DPO as contact channel for data privacy queries and complaints from individuals or authorities.
  • Liaise with the PDPC to respond to new regulatory requirements.

PDPA Policies and Procedures

  • Drafting of required data protection policies, agreements and procedures.
  • Review and definition of required data protection policies and procedures.
  • Integration of defined procedures into daily business routine.

Under the Personal Data Protection Act 2012 (PDPA), organisations are required to develop and implement policies and practices that are necessary to meet its obligations under the PDPA.

Data Protection Management Programme (DPMP)

  • Creation of Data Inventory Maps (DIM)
  • Risk assessment and mitigation recommendations from quarterly audit results.
  • Develop organization’s data breach management plan
  • Corporate E-learning with assessment tracking for employees
  • Monthly emailer on latest PDPA breaches and regulations

Review your organisation’s data management framework and processes to align them with the PDPA, for example, determining how, when and where your organisation collects personal data, the purposes for the data collection, and ensuring that consent has been obtained for the collection, use and disclosure of the data. In the unlikely event of a data breach still happening, a systematic data breach management plan will be utilized.

Trusted by more than 100 businesses

Whether you’re a big MNC, a local SME, or even a non-for-profit organization – we are happy to work with you

Disrupt Technologies
Boundless Pay
Qrypt Technologies
Tickled Media
Quals TM
Numbers Management
D' Purple Advertising
BroekMan Logistics
Gravitas International

MCST Properties We Serve

MCST Data Protection Officer
Terrence @ Bukit Timah
MCST Data Protection Officer
Valley Park Condominium
MCST Data Protection Officer
Wcega Plaza & Tower
MCST Data Protection Officer
Illuminaire On Devonshire
MCST Data Protection Officer
Far East Shopping Centre
MCST Data Protection Officer
Tropical Spring Condominium

And More..

All third party trademarks (including logos and icons) referenced remain the property of their respective owners.

What Our Clients Say

Being in the accounting & corporate secretarial business, we deal with alot of Personal Data on a day to day basis. From the audit and training conducted by the guys at privacy Ninja, we have learnt alot and will be happy to refer more clients.

Serin Tan Managing Director of Quals

Privacy Ninja provides affordable and high quality Data Protection services. I highly recommend any business seeking to improve your PDPA compliance or don't know where to start to speak to them as soon as possible.

Roger Siow Managed Services Provider

Privacy Ninja is knowledgeable and professional in what they do. Engaged them to conduct PDPA training for my staff and everyone greatly benefitted, I am safe to say we are much more aware and aligned to the PDPA's obligations.

Alvin Decruz Data Protection Officer

I attended Privacy Ninja’s PDPA training and was extremely impressed. Andy is a great trainer and was able to impart a lot of knowledge in just a short 4 hour course. I went from someone who had no regards for PDPA to someone who now sees the importance of data protection and knows what to do to be compliant. I strongly recommend all business owners to take PDPA seriously and talk to the Privacy Ninja team and see how they can keep you, your employees and your customers safe.

Caleb Sim CEO of GENIA


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Personal Data Protection


We have assisted numerous companies to prepare proper and accurate reports to PDPC to minimise financial penalties.
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